How can I save my QuickBooks Invoice as a PDF
As a freelancer I only need a simple bookkeeping package so QuickBooks Simple Start Free Edition is perfect.
Quickbooks is very quick to set up and I soon had my invoices entered and now wanted to email them but oops there is no way to save the invoice as a PDF. Never mind I can email them to my client but no QuickBooks Simple Start only recognizes either Outlook or Windows Mail as email client and these are not available on Windows 7. I download, install and configure their replacement Windows Live Mail but QuickBooks stubbornly refuses to acknowledge it. I now trawl through QuickBooks own community forum and see people moaning that Windows Live Mail is ignored; apparently it will be or is available in QuickBooks 2011 .
Finally breakthrough I install CutePDF Writer http://www.cutepdf.com/ it is completely free. Now all I have to do is print my Invoice and select CutePDF as the virtual printer, CutePDF asks me where I want to save the Invoice PDF. I can then manually email my invoices (PDFs) to customers using my conventional email client allowing to add a personal message and also with the advantage of leaving me with an audit trail.
CutePDF Instructions: Using CutePDF Writer to create PDF document:
Select Print to bring up Print dialog box.
Then select CutePDF Writer as the Printer to print.
You will get a Save As dialog box prompted for saving created PDF file.
Select a folder to Save in and enter a File name, then click on Save.
Go to that folder to find your PDF file.
CutePDF Writer supports Microsoft Windows 98/ME/2000/XP/Vista/7 (x32/x64).