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QuickBooks Simple Start saving invoices as PDF files

How can I save my QuickBooks Invoice as a PDF

As a freelancer I only need a simple bookkeeping package so QuickBooks Simple Start Free Edition is perfect.

Quickbooks is very quick to set up and I soon had my invoices entered and now wanted to email them but oops there is no way to save the invoice as a PDF. Never mind I can email them to my client but no QuickBooks Simple Start only recognizes either Outlook or Windows Mail as email client and these are not available on Windows 7. I download, install and configure their replacement Windows Live Mail but QuickBooks stubbornly refuses to acknowledge it. I now trawl through QuickBooks own community forum and see people moaning that Windows Live Mail is ignored; apparently it will be or is available in QuickBooks 2011 .

Finally breakthrough I install CutePDF Writer http://www.cutepdf.com/ it is completely free. Now all I have to do is print my Invoice and select CutePDF as the virtual printer, CutePDF asks me where I want to save the Invoice PDF. I can then manually email my invoices (PDFs) to customers using my conventional email client allowing to add a personal message and also with the advantage of leaving me with an audit trail.

CutePDF Instructions: Using CutePDF Writer to create PDF document:

Select Print to bring up Print dialog box.
Then select CutePDF Writer as the Printer to print.
You will get a Save As dialog box prompted for saving created PDF file.
Select a folder to Save in and enter a File name, then click on Save.
Go to that folder to find your PDF file.

CutePDF Writer supports Microsoft Windows 98/ME/2000/XP/Vista/7 (x32/x64).

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  1. October 7th, 2011 at 01:21 | #1

    Thanks!! Great piece of advice….I recently installed Windows 7 after Vista Home Premium…then found that Quickbooks Easy Start 10-11 wouldn’t email client invoices as before. I kept getting an ‘error message 20’ about printer not activated when attempting to email. I downloaded the link above. Instead of using the email function which seems permanently useless now, I go to the print invoice option. Under “print invoice” I selected the cutepdf as my printer. Instead of printing the document it comes up with the “save as pdf” and “choose location to save the document in”. after saving, I then go into Windows Live Mail and attach the document for sending to my clients. It’s little bit more time consuming – but a great solution to Quickbooks Easy Start not recognising Windows Live Mail.

  2. Tom
    June 15th, 2012 at 00:49 | #2

    Thanks for the quick, simple solution!
    I was in the exact same situation as you and this works perfectly!

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